Technologies For The Teamwork
You are an administrative assistant for a department with over 20 staff members and several department managers. You are looking into purchasing a new software tool that will streamline collaboration and work management in your department. You have selected a tool that you feel will meet the needs of the department.
Your goal is to have the new software purchased and installed within 30 days. You will need to persuade the department managers to purchase the tool.
The goal of the assignment is to write a Memo to the department managers that will discuss the importance of the tool and how the company plans to implement this change.
Your Memo must contain the following sections:
- A header section
- A section that discusses the purpose of the message
- A section that discusses why a new collaboration tool is needed and the benefits of the tool
- A section that discusses how the company plans on implementing the new collaboration tool
Note: You do not need to provide any technical details on the software tool.
TO: [List the audience of the Memo: In our case, the department heads who will receive the memo]
FROM: [The person sending the Memo: In this case, you (as the administrative assistant)]
DATE: [The date that the Memo is sent: In this case, any date that you choose]
SUBJECT: [The topic of the Memo: In this case, “A new collaboration tool”]
First paragraph: What is the purpose of the Memo?
[In this paragraph, you want to let the audience now the purpose of the Memo. You want to inform the audience about the new workplace collaboration tool that you have select]
Second Paragraph: Justification for the decision.
[In this paragraph, you want to provide the audience the reason why a new workplace collaboration tool is needed. Mention some of the issues with the current tool. Mention some characteristics of the new tool that will that will overcome the issues previously mentioned.]
Third Paragraph: Discuss implementation of the tool.
[In this paragraph, you will discuss how the company will implement the new workplace collaboration tool. You will want to discuss a timeline for implementing the new tool. You will also want to discuss potential training and resources the company will provide to help the employees with the tool.]